Managing Research Groups

Viewing your Research Groups

When you first login to RECAP you should see the home page with the Welcome to the Imperial Research Computing Access Portal message. To see the Research Groups you are a member of:

  • Click on Groups on the menu bar
  • Click on Groups again on the drop-down list that appears

You should then be presented with a list of research groups of which you are a member.

Viewing details of a Research Group

Follow the steps above to view a list of the research groups of which you are a member. In the list that appears, you should have a table with ID, PI, Title and Status. Click the corresponding ID number to see the details of that particular research group.

On the page that appears, you should see:

  • A summary of the Research Group.
  • A list of users within the Research Group.
  • Any allocations associated with the Research Group.
  • Additional information such reference tickets.

User Management

Roles

Users in a Research Group can be assigned one of the following role types:

  • User - a user will only have access to resources and allocations, they cannot add or remove other users.
  • Manager - a manager can add or remove other users from a research group.

You should only give Manager access to trusted individuals.

Adding users to your Research Group

Warning

Users MUST be added to your research group before they can be added to any allocation.

To add users to your Research Group:

  • Click the Add Users button on the top of the Users section.
  • Either:
    • With Exact Username only selected, enter the usernames of each person you want to add into the search box, separating usernames by spaces or new lines.
    • With All Fields selected, enter a search criteria for an individual such as their username. Note that this option can only search for single users.
  • Click the Search button.

After clicking search, you will be presented with a list of allocations (such as storage) associated with your Research Group, and a list of users matching your search criteria.

By default, RECAP automatically selects all allocations, which means users added to a Research Group will also be given access to all available allocations. If these users should not have access to certain allocations, you can remove their access by unticking the box next to the relevant allocation.

In the list of users shown, decide which of them you wish to add to your research group by selecting the tick box next to the corresponding user, and decide what role they should have for the research group (see the section on Roles for more information on what that means).

Removing users from your Research Group

From the Research Group details view, click the Remove Users option at the top of the Users section. On the page that appears, select the tick box next to each user you would like to remove from your research group and then click the Remove selected users from Project button.

Note that when you remove a user from your Research Group, they will also be removed from any allocation within that Research Group.

Change roles of existing users

You can change the Role of an existing user but clicking the action icon in the row corresponding to their name. This will take you to a new form where you can change the role and click the Update button to apply the changes.