Managing Research Groups

Viewing your Research Groups

When you first login to ReCAP you should see the home page with a "Welcome to the Imperial Research Computing Access Portal" message.

To see the research groups you are a member of:

1. Click on Groups on the menu bar
2. Next click on Groups from the drop-down list that appears

You should then be presented with a tabular list of the research groups of which you are a member. Each row is a group you are part of, and contains details on:

• ID: the backend numerical ID of the research group.
• PI: the research group owner and manager.
• Title: the name of the research group.
• Status: text note on whether the allocation is in active use or not.

Viewing details of a Research Group

To see the more details on a specific research group, click on its corresponding ID number. This will take you to a page where you should see:

• A text summary describing the research group.
• A list of users within the research group.
• Any allocations associated with the research group.
• Additional information such reference tickets.

User Management

Roles

Users in a research group can be assigned one of the following role types:

• User - the standard role which grants a user access to the resources and allocations of the research group. They do not have the permissions to add or remove other users.
• Manager - a manager has the access of a standard user while also having the ability to add and remove other users from a research group.

Because the Manager role provides elevated privileges, it should only be assigned to trusted individuals.

Adding users to your Research Group

To add users to your research group:

1. Navigate to the details page of the research group in question.
2. Click the Add Users button on the top of the Users section.
3. Either:
   • With Exact Username only selected, enter the usernames of each person you want to add into the search box, separating usernames by a space character or using a new line.
   • With All Fields selected, enter a search criteria for an individual such as their username. Note that this option can only search for single users.
4. Click the Search button.

After clicking Search, you will be presented with two lists. The first displays all allocations associated with your research group, while the second shows users who match your search criteria and are eligible to be added to those allocations.

From the user list, select the checkbox next to each person you would like to add to the research group. You should also assign the appropriate role for each user within the research group (see above).

By default, ReCAP selects all allocations automatically, meaning that users added to a research group will be granted access to every available allocation. If a user should not have access to a particular allocation, you can remove that access by clearing the checkbox next to the relevant allocation.

Removing users from your Research Group

Navigate to the details of a research group and click the Remove Users button at the top of the Users section. On the page that appears, select the tick box next to each user you would like to remove from your research group and then click the Remove selected users from Project button.

Note that when you remove a user from your research group, they will also be removed from any allocation within that research group.

Change roles of existing users

You can change an existing user's role by clicking the action icon next to their name. This will open a form where you can select a new role. Once you have made your changes, click the Update button to save them.

Managing the Allocations of a Research Group

All allocations belong to a research group, so managing allocations is an extension of research group management. As allocation management varies by allocation type, please refer to the dedicated documentation for detailed guidance on managing each type of allocation.